Hautbois Fest 2024

November 10, 2023

Friday 16th – Monday 19th August 2024

Save the date for our BRAND NEW event – Hautbois Fest 2024!

We will be hosting an exciting festival complete with music, friendship, adventure and so much more. There will be something for everyone including:

  • Hautbois adventurous activities: paddleboarding, kayaking, archery, climbing, abseiling & zipwire
  • Arts & craft area: Take part in music and dance workshops  & create your own Hautbois Fest keepsakes!
  • Pamper zone: henna, nail painting, hair braiding & glitter tattoos
  • Animal conservation area: come and meet some cute & creepy animals whilst learning more about their environment
  • Evening entertainment: silent disco, outdoor cinema & of course GIG IN A FIELD! Finishing on Sunday evening with a neon disco and light display!

Ticketing information:

This event is now sold out. If you would like to add your unit to our waiting list then please email us admin@hautbois.org.uk and we will let you know if tickets become available. Thank you.

Weekend camping tickets available with full-board catering for Guides and Rangers within Girlguiding Anglia.

Participants: £140.00 / Leaders: £95.00

Additional £5 per person for tented village tickets (Includes tent only).

A minimum of 6 people are required on each booking, this can include 2 leaders. A minimum of 2 leaders are required per booking. Additionally, there is a maximum capacity of 1 leader for every 8 girls (or part of) thereafter. Please be aware that you are only required to follow the correct guiding ratios and the below outlines the maximum ratio for the event. 

Examples:

4 girls = 2 leaders

6 girls = 2 leaders

6 – 14 girls = 3 leaders

14-22 girls = 4 leaders

22-30 girls = 5 leaders

A £50 deposit is required for each participant and £30 for each leader place. If you require a tented village place, £5pp will also be added to the deposit upon booking. Full balance will be required 8 weeks prior to arrival.

Tickets now available – Book via our online portal.

Volunteer roles are also available – please click here for further information.


Frequently Asked Questions:

Day groups:

This event is open to Guides and Rangers on a weekend residential basis only. After evaluating the possibility of having Rainbows and Brownies visiting the event for the day we realise it would not be age appropriate due to unsociable hours and the nature of the event. However, we are looking into hosting alternative events specific to those age groups – so keep your eyes peeled!


Going Away With Licence:

We are currently recruiting our volunteer team and will be enlisting volunteers with modules 1-8 of Going Away With to cover the pre-erected tented village. For those attending and bringing own tents, you will require modules 1-6 and 8 (Module 7 is not required). Units are more than welcome to ‘buddy-up’ with those who have the qualification, but you must ensure ratios are abided by.


Travel & parking:

Travel is not included in the ticket cost. We encourage car sharing, public transport and coach drop-off where possible to reduce the volume of traffic. If you will require parking, you must apply for a permit – these will be offered on a first come, first serve basis. We will contact you closer to the event regarding a permit. There will be an area for those being dropped off and and any coaches will be allocated a drop-off/collection slot and will be required to vacate site as soon as drop-off/collection has been completed.

We are looking into running a shuttle bus from Norwich train station and bus station – please contact us directly to express interest and for further information.


Arrival and departure times:

Gates will be open from 1pm on Friday 16th August and the event will finish after breakfast on Monday 19th August with departure from the site before midday.


Tent and pitch sizes:

Ahead of the event you will be allocated a campsite. We will not be having formal camping pitches marked up but will have staff and volunteers on-site to assist with the space allocated to your group. No additional communal spaces will be allowed (gazebos, mess tents etc.)

Tents sizes will be limited depending on the number of people on your booking and tents can be a maximum of 2 persons bigger than the number of people sleeping inside.

Examples:

  • 3 girls – Can have up to a 5 person tent
  • 4 girls – Can have up to a 6 person tent
  • 6 girls – Can have up to 8 person tent

It is requested that leaders share tents with a minimum of 2 people per tent.


Catering:

Ticket prices include full-board catering which will begin with an evening meal on Friday and finish after breakfast on Monday. Meals will be served as canteen style and meal times will be provided with your welcome pack. All pre-booked dietary requirements will be catered for for the duration.


Activity sessions:

Attendees will be split into four groups and will have a session for each of the four key areas (Hautbois Adventurous Activities, Pamper Zone, Animal and Conversation Area, and Arts and Craft Tent). Each session will last for a total of 2 & 1/2 hours. Your full programme will be included within your welcome pack.

There will also be a cinema, chill out zone/tuck shop available throughout the day if the girls decide not to take part in the scheduled activities alongside activities on the main stage.


Main Stage:

The main stage will be host to alternative entertainment including bingo and quizzes around session times. On Saturday night, the stage will be home to our GIG IN A FIELD and acts will be announced in the lead up to the event. Sunday will see the stage become host to a neon party and finish with a light display!


Leader only area:

There will be an area on-site throughout the weekend which will be host to leader only events which will include schedule talks, training information and ‘meet the team’ informal drop ins. This will also be a space for leaders to un-wind, have some baked goods and catch up with friends. Please be aware this will be a dry event and alcohol is not permitted on-site.

Leaders will also have opportunities to participate in exclusive leader only sessions for Hautbois Adventurous activities, Pamper Zone and the Arts & Craft Area.

However, please ensure you have sufficient leaders staying with the girls during their sessions.


Information Point & First Aid:

During the event, an information point will be open from 8am to 8pm with volunteers who will be able to answer questions and provide assistance. During the event, the Hautbois team will be on-site 24/7 and a member of the team will be on-call should you need assistance. The on-call number will be provided in your welcome pack.

We will also have a designated area for first aid and although all Hautbois staff can assist with first aid when required, it is the responsibility of the leaders to administer first aid to their unit during the duration the the event.


Merchandise & Tuck Shop:

Merchandise will be available to pre-order via the Girlguiding Anglia Shop website and available to collect from the leader area on Friday 16th August and will include, t-shirts, polo shirt, hoody’s, Hautbois Fest badges and much more. All items will also be available for purchase during the event from the on-site shop 1pm-8pm on Friday, 9am-6pm on Saturday and Sunday.

A tuck shop will also be open 8am – 8pm selling a range of soft drinks, snacks and ice-creams.


REN Forms

All units attending Hautbois Fest 2024 will be required to complete their own REN forms.


If you have any further questions, please do not hesitate to contact us further on admin@hautbois.org.uk – we look forward to seeing you at Hautbois Fest 2024!